Getting Things Done® podcast from Vital Learning
Interviews with extraordinary GTD'ers plus the best advice for using Getting Things Done (GTD) to clear your mind, stay present, and achieve stress-free productivity. Hosted by certified GTD Master Trainers Morten Røvik and Lars Rothschild Henriksen from Vital Learning, the official Crucial Learning Licensee in the Nordics+.
Episodes
Join us for a live GTD podcast recording from the GTD Summer Camp 2026
Bonus episode: Let's hang out live on YouTube from the GTD Summer Camp!
We really want to share that Summer Camp feeling with you all, so we - Morten and Lars - along with some Summer Camp participants will be streaming an episode of the podcast LIVE from the GTD Summer Camp 2026. Join us and chat and hang out with everyone virtually on Saturday June 13 at 5-6PM CST!
Hope to see you there!
Morte
139. Removing friction in your GTD system
Are you spotting the friction holding you back in your GTD practice?
Listen along to get Morten and Lars' takes on this, including:
- How to notice what's off in your systems and practices
- What to look for in your personal GTD practice
- Specific recommendations for software types that might help
..and much more from Morten's 2 decades - or was it centuries?! - of GTD experience 😁
We hope tha
Becoming a little better at GTD every day
How do you get really good at GTD?
Listen along to get Morten and Lars' takes on this, including:
- Various triggers they use to help with better habits
- How "putting things in front of your door" helps
- How the principles of Deliberate Practice might help in sharpening your skills
..and much more! We hope that our responses help you on your GTD journey. If you have a question for us - perhaps
137. Weakly doing a Weekly Review is better than nothing
Do you have to do a FULL Weekly Review every week?
Listen along to get Morten and Lars' takes on this, including:
- What happens if you don't do your Weekly Review
- How you can overwhelm yourself with Weekly Reviews when time is tight
- How they do their mini-Weekly Reviews when needed
..and much more! We hope that our responses help you on your GTD journey. If you have a question for us - perh
136. Clarify is the real key to GTD
Why is Clarify so important in Getting Things Done® (GTD)?
Listen along to get Morten and Lars' takes on this, including:
- How they see people experiencing the Clarify step in trainings
- How unclear things (or things on the wrong list) increase procrastination
- Why Lars doesn't teach drag-n-drop in list managers
..and much more! We hope that our responses help you on your GTD journey. If you
135. Sharp edges are crucial
Why are sharp edges crucial in your GTD practice?
Listen along to get Morten and Lars' takes on this, including:
- Using your inbox as a storage unit
- How unclear practices impact system trust
- Where you may be missing aspects of GTD in your practice
..and much more! We hope that our responses help you on your GTD journey. If you have a question for us - perhaps to be picked up in a future lis
134. Mixing things up - messes things up
What happens when you mix your old practices with GTD?
Listen along to get Morten and Lars' takes on this, including:
- Mixing capture with organization
- Keeping parallel systems
- Treating the Weekly Review as optional
..and much more! We hope that our responses help you on your GTD journey. If you have a question for us - perhaps to be picked up in a future listener questions episode - be sur
133. Listener questions #19: Checklists, Someday/Maybe and aligning higher horizons with your list manager
It's time for another Listener Questions episode!
Listen along to get Morten and Lars' takes on questions from Evelien, Zach and Ivan covering topics such as:
- The template and details for a daily GTD checklist
- Someday/Maybe adjustments
- Aligning your day-to-day system with your HoF in another system
..and much more! We hope that our responses help the listeners who sent in their questions
132. An easy start to 2026
Scan-di-navi-an 🫣
In this alternative episode, Lars has come up with a GTD quiz for Morten!
So this episode gives you a chance to learn a bit more about Morten (and Lars') GTD practice and systems, including answers to the questions:
- Which list do you struggle most to keep updated?
- If you could only keep one GTD list forever, which would it be?
- If you had to run GTD entirely on paper, whic
131. Living GTD in Microsoft - with Stefan Pilo
In this episode, Lars and Morten speak with GTD enthusiast and Microsoft employee Stefan Pilo.
What does a day look like for a GTD'er with all the cool Copilot/agent tools available now? Listen to this episode to learn from Stefan, including:
- How Teams has functionality to lead your meetings
- How Copilot assists you in Outlook
- How specialised AI can help you prepare for meetings
..and MUCH
130. GTD® Tools Check-in 2025
In this episode, Morten and Lars give their yearly update on the tools they use in their GTD practices.
They'll highlight the changes in their systems over the last years, including:
- What's new from a hardware and software perspective
- How Morten is liking the new Remarkable and some Apple devices
- How Lars is playing with both AI and paper in his practice
..and MUCH more! We hope that this
Bonus episode: Announcing our LIVE Global Weekly Review - Dec 1 2025
In this mini episode, Morten and Lars share the details on the upcoming event: Their Global Guided GTD Weekly Review!
This even streams live on YouTube and it's of course free to join us. You can find links to sign up below, we really hope to see you there!
And as always, we'd love for you to follow or connect with us on LinkedIn! We always like to connect with GTD'ers from around the world, you
129. Listener questions #18 & Summer Camp revisited
In this episode, Morten and Lars provide their perspectives on a question from listener Ida and also revisit some of their key memories from GTD Summer Camp 2025, including:
- How to introduce GTD to someone close to burnout
- Some tracks from the 2025 Summer Camp that stood out for Morten/Lars
- How Lars' GTD practice is different following the GTD Summer Camp
..and more! We hope that this help
128. GTD and Entrepreneurship: Interview with Peter Gallant
How does GTD impact your life - both as an entrepreneur and in life in general?
Listen to this interview episode with Peter Gallant, Professor of Innovation, Strategy and Entrepreneurship at Smith School of Business, Queen's University, in Kingston, Canada. In this episode, you'll learn more about how:
- How Peter’s journey with GTD and how it has shaped him as an entrepreneur and in life overal
127. Listener questions #17: Context lists, capturing vs clarifying vs doing
It's time for another listener questions episode!
In this episode, Morten and Lars provide answers to questions from listener Kei, who asked about:
- Adjusting context lists
- How to avoid getting caught in the latest and loudest
- Why not clarify when you capture
..and more! We hope that this helps you in your 'GTD journey' and thank you so much to Kei for their questions! If you have question
126. Half-year GTD review inspiration
Could you use some inspiration for a bigger review this summer?
In this episode, Morten and Lars provide reflections, which were also shared at their GTD Master Class Retreat. They include:
- Approaching your Horizons of Focus bottom-up and top-down
- Reviewing/aligning your Horizons of Focus with your life partner
- Tips for seeing what you're not seeing
..and more! We hope that this helps you
125. Digital decluttering with GTD
How do you use Getting Things Done® (GTD) when it comes to digital decluttering?
In this episode, Morten and Lars approach the topic with different perspectives, including:
- A Natural Planning Model-approach for digital decluttering
- Their specific advice and thoughts on specific areas such as digital files, photos
- Their generic recommendations on email folders
..and much more, including le
124. Summer Vacation with GTD in 2025
How do you use Getting Things Done® (GTD) when it comes to vacations?
In this episode, Morten and Lars revisit the topic of GTD and vacations for 2025. Some things have changed since last time, so listen to this episode, where Morten and Lars talk about:
- Their use of the Natural Planning Model for vacations
- Their use of travel checklists
- Their current thinking on how to do your GTD practic
123. Avoiding Project Blindness
Are you experiencing project blindness?
It happens to all of us over time, our project list doesn't give us the perspective we need. Fortunately, there's a way back! Listen to this episode, where Morten and Lars talk about:
- Their own experience with project blindness
- How you might spot your own project blindness
- Their strategies for how to deal with it
..and much more! We hop that this he
122. Strategies to get your GTD® Weekly Review done
Is it hard to get started doing your Weekly Review?
We recently got a listener email asking just this question, so in this episode, Morten and Lars talk about our strategies from some different perspectives, including:
- How to play on the same team as your brain
- How to reflect to find out what your actual obstacles are
- Practical tips on how to get started
..and much more! Thanks so much to
121. GTD & tracking Team progress with Jonas Langeteig
How could you track team progress with a team of GTD'ers?
In this episode, Morten interviews Jonas Langeteig to learn more about he does just that, including:
- How Leroy Seafood uses The Leroy Way as their business system
- How Jonas tracks the team OKR's (Objectives and Key Results)
- How the team uses GTD to track their Next Actions
..and much more! Even though Viva Goals will be sunset, we
119. In-house GTD® Trainer Experiences - interview with René Lie
This episode contains an interview with Second-in-command in the Norwegian Naval Forces Band René Lie.
We'll learn from René:
- What was the process of getting certified like, and what challenges did you encounter with the bureaucracy along the way?
- Do you think GTD can contribute to strengthening Norway's defence capability in the future? If so, how?
..and much more. You can find/connect wi
120. More on projects & Mortens Stress Test
Didn't you just talk about projects?
Yes, but there's more! In this episode, Morten and Lars dive deeper into projects, including:
- The smaller emphasis on projects in today's GTD seminar
- The best phrasing strategies for project names
- How we handle soft vs hard deadlines in our systems
..and much more, including Mortens stress test! We hope that this episode helps, or inspires you, in your
Bonus episode: Announcing the Global Guided GTD Weekly Review
Bonus episode: Join our Global Guided GTD Weekly Review!
This episode is a very quick one, to let you know about 2 things:
- The Global Guided Weekly Review happening on YouTube on December 10
- That GTD Summer Camp signups are opening mid-December
So join Morten and Lars by signing up to receive your calendar invitation with information on how to participate in the Global Review! Sign up here a
118. GTD Tools Check-In 2024
It's that time of year again!
No, Christmas is not yet here - it's time for Morten and Lars to review their GTD setups! Listen to this episode to learn more about:
- Which physical devices they use today
- Which hardware devices they use today
- Which software they use today and why they use it
..and much more! We hope that this episode helps, or inspires you, in your GTD practice.
Also, be su
117. The Real Value Of The Projects List In GTD
What is the real value of a Projects list in GTD?
Morten and Lars talk about GTD all the time, but this time it's based on someone else's notes! You'll hear more about why this is the case in this episode, including why it helps with:
- Maintaining focus on the right things
- Avoiding overwhelm
- Improves relationships
..and much more! We hope that this episode helps you and again, a big thank y
115. I Have Too Much To Do Too!
"Didn't you already do an episode about this?"
This topic is familiar as Lars shared his thoughts on this topic earlier this year. But in this episode, it's Morten's time to share his thoughts on the topic including:
- His own experiences with the signs of burnout recently
- What his signs of burnout are and how he spots it in others
- How to react when you find yourself approaching burnout
..an
116. Horizons Of Focus In GTD (Episode 9 Rerun)
(episode 9 Rerun)
In this slightly longer episode, we dive deep into the Horizons of Focus. What are they and how do they fit into the GTD methodology? Or maybe you already know how important these can be - how do I get started?
We also touch on how to use these in your business, how to use them with a partner to align on the future, exercises/approaches to help you figure out what your horizons
114. Team - Getting Things Done With Others
How can you use Getting Things Done® (GTD) with others?
In this interview episode, Lars talks to authors of the new book "Team - Getting Things Done with Others" David Allen and Ed Lamont, where we learn:
- How the book came to be
- What the principles outlined in the Team book are
- Some practical tips for YOU to try out in your teams
..and much more! Thank you so much to Ed and David for takin
113. New Microsoft Planner With Stefan Pilo
What is Microsoft Planner and how could I use it as part of my GTD practice?
In this episode, Lars talks to Stefan Pilo from Microsoft in Sweden who shares what's happening with the new Planner:
- What is the basic functionality in Planner
- How can you use the new Planner for your personal GTD practice
- How can you use the new Planner in collaboration with others
..and much more! Thank you so
112. A Sustainable GTD System
My inbox is overflowing! How do I create a sustainable GTD system?
In this episode, Morten and Lars go through a listeners' reflections on using GTD to create a sustainable life:
- How you can get started on that big backlog
- The different causes of that backlog
- How the different steps may cause challenges
..and much more! We hope that this episode helps you in your GTD practice and if you a
111. Direction, not perfection: How to reflect better
Reflecting is so important! How can you become better?
In this episode, Morten and Lars go through:
- How you can use the Horizons of Focus to reflect
- How the Weekly Review helps with reflecting
- How Morten supports his coaching client with follow-ups
..and much more, including a few reflecting questions at the end, that you might want to incorporate in your Weekly Review? We hope that this e
110. Other Vital Skills: Crucial Influence & Crucial Conversations for Mastering Dialogue
It's not just about GTD today!
We normally talk about GTD, but recently a listener asked about the other vital skills we teach. So in this episode, Morten and Lars go through:
- How GTD intersects with Crucial Conversations
- What you learn in Crucial Conversations
- What you learn in Crucial Influence
..and much more, including Lars' suggestion to use NPM with Six Sources and soon the Team-book
109. Listener Questions #16: Hybrid capturing, GTD habits and an attractive Someday/Maybe list?
It's time for another listener questions episode!
In this episode, Morten and Lars go through three questions on
- Using the Rocketbook (or reMarkable or others) for Capturing
- Tips for implementing GTD as a habit
- Making your Someday/Maybe list attractive
..and much more! We hope that this helps you, Christian, Griet and Kim, and everyone else listening and watching. If you have a question, b
108. I Have Too Much To Do!
What do you do, when you have too much to do?
In this episode, Morten and Lars go through what they would do, when you have too much to do. The case is Lars' very own work right now: Balancing becoming a father, part time paternity leave with a lot of work showing up. What do you do?
- Revisiting your calendar to ensure that the right things are taking up space in your calendar
- Revisiting your
107. Travelling with Getting Things Done® (GTD)
How do you use GTD when travelling?
In this episode, Morten and Lars go through what they use from GTD before, during and after vacations including:
- Using the Natural Planning Model® to plan your trip
- How they use/manage their packing lists
- What apps Morten uses for his trips
..and much more! We hope that this helps you plan your next trip and if you have any questions for us, you can reac
106. Listener questions #15: Flagged e-mails, GTD for non-organised people and a midlife crisis
It's time for another Listener Questions episode!
In this episode, Morten and Lars cover 3 questions regarding:
- How you manage flagged e-mails/Microsoft To Do and the Action folder
- How to communicate the value of GTD to ""non-organised"" individuals
- How to manage a midlife crisis (or other crises) with GTD
Thanks a lot to Jimmy, Hauke and Joost for their questions! If you have any question
105. Is GTD Still Relevant?
Is Getting Things Done® (GTD) still relevant in 2024 (and beyond)?
In this episode, Morten and Lars walk through why GTD is more relevant than ever, including:
- How the amount, complexity and speed of change in the world impacts your in's
- Why clarifying your inputs is more important than ever
- Why awareness of your higher horizons is even more valuable
..and much more. Hopefully this adds pe
Bonus episode: Getting Things Done with Others
GTD is about personal productivity, but we're not alone.
We all work with others, we learn from others and learn better with others. So Morten and Lars recorded an episode about this for the official Getting Things Done® (GTD) podcast from David Allen Company and we wanted to share this here as well!
In this bonus episode, we talk about learning GTD/improving your GTD practices with others thro
104. Daily GTD Checklists
Are you sometimes struggling to stick to your GTD practice?
Perhaps you'd benefit from implementing a daily checklist! Listen or watch as Morten and Lars walk through:
- Things to consider doing as you start working
- Things to consider as you're working
- Things to consider as you leave work
..including lots of tips and tricks! And as we mention in the episode, be sure to tailor your personal c
103. Calendar & Reference System in GTD
So you found your tool for your GTD lists - what else do you need?
Calendar and Reference systems are vital to any GTD'ers practice, so listen along as Morten and Lars walk through:
- How to use your calendar in GTD and what applications they use
- What reference systems you will likely need and what they use
- Tips and tricks for both, including shared calendars, templates
..and much more!
Al
102. Choosing Your GTD Tool
What tool should I use for my lists in GTD?
To learn more about that, Morten and Lars walks through some of the most commonly used tools:
- Microsoft Outlook/To Do
- Apple Reminders
- Google Tasks/Keep
..and many more! It's a long list and we don't know all of them in detail, so we're looking forward to your comments on YouTube on what we've missed.
Also, the GTD Summer Camp 2024 signup is open
101. Holacracy and Getting Things Done - An Interview With Brian Robertson
GTD is about personal productivity - what about organisations?
To learn more about that, we are joined by Holacracy author Brian Robertson on today’s episode! Listen to learn more about:
- What Holacracy is (and isn’t), also from a GTD’ers perspective
- What advantages would you have as a GTD’er starting with Holacracy
- Concrete tips for what you can try out in your teams, such as tactical meeti
100. It's episode 100! 🥳
For once, the purpose of an episode is NOT to help you learn GTD or become a better GTD'er :-)
This is our 100th episode! So the purpose of this podcast is the "companionship", as described by a listener - to reflect back on the first 100, a quick quiz and to share the FANTASTIC listener texts, audio and video clips that you sent in!
Thank you so much for all the congratulations, thanks for th
99. Building GTD into the company culture: Interview with Jason Atwood
In this episode Martin Haagen and Morten Røvik has interviewed Jason M Atwood. Jason is the CEO of the New York based SalesForce Consultancy Arkus and an avid GTDer.
He talks about his personal journey with GTD and about how they have implemented GTD into the core of Arkus.
He shares his thoughts on how to share GTD into your own company and his thoughts on how AI will play a part in the futur
98. GTD Tools Check-In 2023: A lot of Apple
It's that time of year!
It's time for the GTD Tools Check-in for 2023. In this episode, Morten and Lars go through all of their hardware and software uses including:
- Their hardware at the office and on the go (spoiler: It's almost all fruit labelled)
- Their different software uses, including where they differ
- A lot of tips from Morten on helpful mini-app's
..and much more!
Also, we'd LOVE
97. An interview With Darude: DJ, Musician and GTD'er
It's time for another interview episode!
In this episode Jukka and Morten interview DJ and musician Darude.
As always, we hope that this episode helps you in your GTD practice and thanks so much to Darude for sharing about his GTD practise and creative processes.
Check out Darude here:
- https://www.youtube.com/watch?v=y6120QOlsfU This song, Sandstorm, kicked off Darude’s career and is a great
96. Listener Questions 14: Alternatives to contexts, analogue systems and projects lists without AOF
It's time for another listener questions episode!
In this episode, Morten and Lars go through questions from Alex, Jukka and Ivan covering topics such as:
- Alternatives to using the classic contexts in GTD
- Their experience with completely analogue GTD systems
- How a simplified projects structure might look like
..and much more! As always, we hope that this episode helps you in your GTD pract
95. Long Term Planning
What is long term planning and how do we approach it with GTD?
In this episode, Morten and Lars talk about how long term planning works in GTD, including:
- Their personal approach to long term planning
- What their experience is with GTD'ers when they "meet" the higher horizons
- How their long term planning impacts what happens in the moment
..and much more! This is a broad topic and we hope
94. Clarify Clarified
It's time for a listener feedback - not questions - episode!
In a previous episode, we took on Gregory's question about having too many next actions. More clarify on higher horizons helped Gregory, as we suggested, but this also led Gregory to write a very thoughtful e-mail on how words matter regarding the Clarify questions:
- How the wording used in the Clarify step has evolved
- What Morten a
93. Cynefin & GTD - Interview With Dann Bleeker Pedersen
You probably read that wrong in your head - it's pronounced ku-NEV-in (kəˈnɛvɪn) :-)
In this LAST episode before our summer break, Lars talks to Danish longtime GTD'er Dann Bleeker Pedersen about his GTD practice and experience using the Cynefin framework.
We'll dive into:
- How Dann uses GTD, both as a father and in his role as Head of TECH in Retail for the fashion company BESTSELLER.
- What
92. Listener questions #13: How can GTD help with ADHD, alcoholism
It's time for another Listener Questions episode, this time with with questions on:
- Morten & Lars' experiences on how GTD can help people diagnosed with ADHD
- How GTD might help with addictions such as alcoholism
Thanks so much to the sender for submitting such deep questions for the podcast - if you have questions for us, big or small, e-mail us at podcast@vitallearning.dk.
Also, one last r
91. Interview With Martin Haagen
Morten has interviewed Martin Haagen. Martin is GTD trainer and coach in Sweden and a father, husbond and an explorer of the Wilds.
And he has worked for years as a Saleforce consultant. He talks about his journey with GTD and the benefits he feels GTD gives him. We talk about GTD and Saleforce and his idea for an integration of GTD in Salesforce.
Also, our usual quick reminder about the GTD Sum
90. Listener Questions #12: Projects/hashtags, 250+ next actions and Horizons of Focus revisited
It's time for another Listener Questions episode!
Listen to this episode with questions from Poland and the US on:
- Using hashtags to link projects with next actions
- What to do when you have 250+ next actions
- How much detail should you have on your Horizons of Focus?
..and much more! Thanks to Mariusz, Gregory and Ivan for their questions! If you have questions for us, e-mail us at podcast
89. Reference Systems In Getting Things Done
How do you use reference systems in GTD?
Listen to this episode to learn more about referencing anything with GTD, including:
- What are the items that should be referenced
- The different systems that you might need for digital and physical reference
- Morten and Lars' slightly (?) different approaches to digital reference
..and much more! Thanks to Hauke from Germany for reminding us to do an
88. GTD & AI
How will AI impact your Getting Things Done® (GTD) practice?
Listen to this episode to learn more about what Morten, Lars and our special guest Paul Vahur from Vital Learning in Estonia think about GTD and AI, including:
- How do they currently see AI perhaps helping in your GTD practice
- Where AI still doesn't help
- What they hope to see in future AI when it comes to GTD
..and much more!
Al
87. Apple Reminders As Your GTD System
What does Apple Reminders look like as a GTD system?
And how does it feel for someone moving from either Omnifocus or Todoist? Listen to this episode to learn more about how Morten and Lars have migrated/are migrating from those platforms into Reminders, including:
- What lists they each use in Reminders
- What their pro's and con's are for switching
- How #hashtags can be used in a Weekly Revie
86. Designing The Ideal GTD Workplace
How do you design the ideal GTD workspace?
Listen to this episode to learn more about how Morten and Lars would approach designing such a workspace, including:
- Ingredients in a GTD workspace when you work in an office with free seating
- The components of Morten and Lars' own desks
- Archiving when multiple people use the archive
..and much more!
Also, we would normally give you a quick rem
85. How Good A GTDer Are You?
How good a GTD'er are you?
Or more interestingly, where might you be able to up your GTD game?
Listen to this episode, where Morten and Lars walk you through one of the GTD Practitioner evaluations used in coaching and GTD Level 2 seminars. Reflect on your experience using the five I's with statements such as:
- Regular Weekly Reviews
- Regularly recalibrate project inventory
- Ability to nav
84. Making The Weekly Review Work For You
How do you make the Weekly Review work for you?
In this episode, Morten & Lars go through how they adapt their GTD Weekly Reviews, including:
- Apps used for their checklists
- How their lists differ significantly
- How Lars splits his checklists in weekly, monthly and quarterly sections
..and much more!
Also, a quick reminder that GTD Summer Camp tickets are on sale now! June 17-18 2023 is wh
83. Listener questions: Delegation, waiting fors, project planning and more!
It's time for another round of listener questions!
In this episode, Morten & Lars go through questions from two listeners, including:
- Delegating & loooong Waiting For lists
- Planning of projects - how deep to go?
- How to help others benefit from GTD
..and much more! Thanks so much to Ivan and Marco for sending in their questions. If you have a question, let us know at podcast@vitallearning.
82. Scaling Up With GTD
It has been a busy 2022 for Vital Learning! How have we used GTD to stay on top?
Listen to this episode to learn more about:
- Our use of Checklists
- Using Natural Planning Model to align expectations
- Expanded Areas of Focus to involve more people
..and much more! PLUS, you might want to watch this episode, as Morten really upped his video production skills :-)
Also, a quick reminder that GT
81. Interview With Christoffer Endresen From Nordic NeuroLabs
In this interview episode, Christoffer Endresen shares his GTD journey working as a Sales Manager at NordicNeuroLab in Bergen in Norway.
Listen to this episode to learn more about:
- His early struggles with the Weekly Review
- That his house and his head is now a lot cleaner
- The tools he uses and how
- Why he thinks it's important to have a lean and mean system
- Why gaining clarity and to rem
80. Merry Christmas: Done
How does GTD apply to enjoying Christmas (or any other holiday)?
In this last episode of 2022, Morten & Lars go through how they use GTD as the holidays are approaching, including:
- The different projects that arise
- The use of checklists
- The concept of "nisse"
..and much more! We really hope that our thoughts will help you enjoy the upcoming holidays even more. And as always, if you do, we
79. Using GTD As A Project Manager - Interview With Carsten Nielsen
“Project Management is the facilitation of GTD for project teams” - that's the starting point for Carsten Nielsen, certified GTD trainer for Vital Learning in Denmark and a project management teacher and expert.
In this episode, Lars interviews Carsten to learn more about the intersection between GTD and project management:
- What systems Carsten uses, both personally and with teams
- How he uses
78. Listener questions: Prioritization, AI assistants and e-mail management
Are we missing a prioritization step in GTD?
In this episode, we cover questions from Denmark, Germany and America regarding:
- Were does priorities come into play? What about the big picture?
- What's your perspective on AI assistants in a GTD system?
- I have this pile of emails that just move from folder to folder - how do you manage emails in GTD?
..and much more! Thanks to Frantz, Ivan and
77. Investor Morten Klein and GTD
Morten Klein is a Norwegian Investor, Business owner, husbond and father and he loves Getting Things Done.
Morten learned early on that if you don’t control all the things you want to do they will control you.
How did learning about Horizon of Focus change Mortens relationship with his family, and with his company? And why did he stand up a board meeting because of a date he made with his gran
76. Tools Check - In 2022
It's time for another Tools Check-In episode!
We did an episode on this topic in 2021 - what does Morten and Lars use today? In this episode we cover:
- Hardware devices
- Capture tools
- Email, calendar, reference and miscellaneous including automations
..and much more! And we'd love to hear from you - what are your favorite tools/tips/automations?
Lars also has a request for a developer to su
75. Next Actions And Horizons Of Focus
How do your next actions relate to your Horizons of Focus?
In this episode, we pick up on a discussion that took place in a recent Level 3 seminar: How many of your next actions directly relate to your Vision? 15%? 95%? (we'd love to hear your number!)
Lars also admits to breaking one of the classic GTD rules: The 2 minute Next Action! But.. they agree that it actually is in line with GTD - list
74. OKR And GTD with Jørn Arild Andenæs
In this episode Morten interviews Jørn Arild Andenæs from GEODATA in Norway.
Jørn Arild has been working in the intersection of Getting Things Done® (GTD) and Objectives & Key Results (OKR) and her shares his insights. Who better to shed some light on this interesting subject?
Jørn Arild is also the lead of the largest GTD Meetup.com group in the world. Nearing 1000 members the group offers a f
73. Managing Complex Projects
Do you have an example of a using GTD in more complex projects?
This episode is officially a listener questions episode, but the primary conversation dives into the launch of Vital Learning! The new company in the Nordics offering not only GTD but also other great Crucial Learning properties, which we really look forward to.
We'll cover:
- 2 listener question feedbacks
- A listener question fro
72. Back From Vacation
We're back from vacation!
And in this episode, Morten and Lars recap their vacations from a GTD perspective, including
- How did it go with "The full Lars", i.e. staying offline from email (hint: Not as planned)
- How did they use GTD during their vacations
- What do they do to get back up to full speed after their breaks
..and much more! We're happy to be back after the summer break and hope ou
71. GTD And Your Summer Holiday
How do you set yourself up for a great vacation?
In this listener episode, Morten and Lars walk you through how they prepare and engage with the GTD system in relation to vacations. They'll cover topics before and during the vacation, such as:
- Strategies for calendar management
- Tips for setting Out of Office-mails
- Their differences in email handling during the vacation
..and much more! We
70. A Full Inbox, Finding Next Actions And Planning Projects - Listener Questions
How do you find your way through that full inbox?
In this listener questions episode, Morten and Lars picks up 3 listener questions:
- How to do the ""heroic action"" of getting to an empty inbox
- When is the right time to define your new next action?
- Is it always sufficient to just find a project and a next action?
Thanks so much to Iman, Gabor and Alex for their great questions! We really a
69. Managing Recurring Projects
How do you manage recurring projects?
In this episode, Morten and Lars will walk you through:
- How Areas of Focus might be mixed up with recurring projects
- How you go about building checklists for recurring projects
- How they both use checklists for recurring projects in their systems, Apple Notes/Omnifocus and Todoist/OneNote
..and much more! You may want to watch this one (YouTube links be
68. Listener Questions: A Lightfooted Hand on Your System!
How would you organize huge amounts of project information?
In this episode, Morten and Lars picked 3 different listener questions covering various aspects of GTD:
- How would you organize information from building a hospital from the ground up?
- Can you move next actions to the Someday/Maybe list?
- Would you use one or two systems, when you recognize that your personal system will sometimes su
67. Path To GTD Mastery
What are the different levels in practicing GTD?
Listen to this episode to learn more about the different levels, including:
- The different stages of learning and implementing GTD
- The perspective of the 5 I's for understanding where you are in your GTD implementation
- More tips on the GTD® Practitioner Competency Evaluation from episode 22
..and much more!
Links:
- Episode 22 on evaluating
66. Hybrid Meetings Survival Guide
What are best practices for hybrid meetings?
Listen to this episode to learn more about Morten and Lars' best practices for hybrid meetings, including:
- How you might want to reorganize your next hybrid meeting
- How it might be helpful to have the meeting leader be a virtual participant
- Why you might want to check in with virtual participants before the physical ones
..and much more! We'd al
65. Do You Have Too Much To Do?
How do you know if you have too much to do?
Before diving into the two listener questions for this episode, Morten and Lars briefly cover the GTD Summer Camp 2022, where we hope to meet many of you! (link below)
This episode revolves around two questions relating to each other - one in having too much to do and the other in subcategorizing Somday/Maybe. Listen to Morten and Lars dive into this t
64. Simplify Your GTD
Is your GTD too complex? Or too simple?
Listen to this episode to hear Morten and Lars dive into this topic, including:
- Are your lists attracting or repelling you?
- How could you perhaps simplify your lists and their content
- How e.g. your Areas of Focus can support simplifying your next actions lists
..and much more! If this episode helps you simplify your GTD system and/or practice, please
